Asset & Licensing Analyst

​Working for City Hall makes a difference to the lives of Londoners. Our staff are at the centre of long-term planning and development for our great city.
 

Corporate Resources and Business Improvement

The Resources and Business Improvement directorate is led by Dianne Tranmer. It is responsible for: People Function, Facilities Management, Digital Experience Unit and Technology Group, Information Governance, Executive Support Team and leadership of all our shared services across the GLA Group.

About the team

This is a new role and forms part of a newly created shared services support function with the Director of Live Services & Cyber / Infosec function. An initial team of 3, part of  wider matric support model of 20..

About the role

The IT Finance & Licensing Analyst is a senior specialist role providing financial analysis, budget management and software licensing expertise across the GLA's IT digital services. The postholder ensures that all IT assets and software licences are effectively managed and financially accounted for, acting as the single point of contact (SPOC) for all finance queries relating to the IT Shared Service (ITSS) budget between the GLA and the IT shared service provider. The role combines deep knowledge of enterprise software licensing, particularly Microsoft, SAP and Salesforce, with strong financial management skills including monthly reporting, variance analysis, savings identification and shortfall management.

The postholder contributes directly to monthly financial reviews with the Director and Finance Business Partner, ensuring robust oversight of digital expenditure, liecense renewal and IT asset management.

What your day will look like

• Maintain the asset register for all user-managed end-user devices (approximately 100 devices), ensuring accuracy and currency.
• Oversee the full device lifecycle including procurement, deployment, refresh and disposal, ensuring cost-effectiveness and alignment with GLA and TfL shared-service processes.
• Produce regular asset and licence compliance reports, flagging risks and recommending corrective action
• Own and manage the full lifecycle of software licences across the GLA's digital estate, with particular expertise in Microsoft (M365, Azure, EAS), SAP and Salesforce licensing models, entitlements and compliance frameworks.
• Conduct regular licence audits and reconciliations to ensure the organisation remains compliant and is not over- or under-licensed across complex enterprise agreements.
• Identify opportunities to rationalise, optimise or consolidate licence holdings to achieve cost savings, presenting findings as part of the monthly savings analysis.
• Manage licence renewals, negotiate with suppliers and TfL commercial teams, and maintain renewal schedules to prevent lapses or unplanned expenditure.
• Maintain an up-to-date licence register and ensure alignment with TfL's configuration and asset management processes.

Skills, knowledge and experience

To be considered for the role you must meet the following essential criteria:

1. Experience with SAP or Salesforce licensing administration in addition to Microsoft.
2. Experience working within a GLA, TfL or similar London government / shared-service environment.
3. Demonstrable experience managing IT assets and software licences in a public-sector, regulated or large corporate environment.
4. In-depth knowledge of enterprise software licensing models, with specific experience of at least one of: Microsoft (M365/EAS/Azure), SAP or Salesforce licensing frameworks, compliance requirements and optimisation strategies.
5. Strong financial management skills including budget preparation, forecasting, variance analysis, savings identification and shortfall reporting.
6. Experience producing clear, accurate monthly financial reports and presenting findings to senior stakeholders including directors and finance business partners.

Desirable:

1. ITIL Foundation certificate.
2. SAM / ITAM certification (e.g. CSAM, IAITAM).
3. AAT Level 3 or equivalent financial administration qualification or experience.

Behavioural competencies

• Planning and Organising
• Communicating and Influencing
• Building and Managing Relationships

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA Competency Framework

How to apply 

If you would like to apply for the role you will need to submit the following:

• Up to date CV
• Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the ‘CV and Cover Letters’ section’ of the form, ensuring you address the technical requirements and competencies in your Personal Statement.

Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g., “CV – applicant name - 012345)

As part of GLA’s continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination. 

We may close this advert early if we receive a high volume of suitable applications.

If you have questions about the role

If you wish to talk to someone about the role, the hiring manager Kieran Murphy would be happy to speak to you. Please contact them at kieran.murphy@london.gov.uk

If you have any questions about the recruitment process, contact the glaopdcrecruitment@tfl.gov.uk who support the GLA with recruitment.

Is this role eligible for sponsorship?

This role DOES NOT meet the criteria for sponsorship for external candidates. It may meet the criteria for sponsorship for some internal candidates, in limited circumstances. Please contact the hiring manager if you wish to discuss this further.

Assessment process

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, you’ll be invited to an interview/assessment.

The interview/assessment date is to be confirmed.

Equality, diversity and inclusion

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. 

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Benefits

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Additional Information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

Successful candidates must undergo a criminal record (DBS) check but some roles may require additional security screening.

More Support

If you have a disability which makes submitting an online application form difficult, please contact resourcingteam@london.gov.uk.

The GLA is proud to be a Level 2: Disability Confident employer. We are committed to becoming a more inclusive and accessible organisation, and creating a truly inclusive and accessible workplace and culture for our disabled staff. We have named Disability Equality as a key corporate priority within our EDI Strategy. We welcome and encourage applications from disabled applicants. Should you wish to opt into the scheme, please let us know during your application.

Please note all applications for this vacancy must be submitted via our online recruitment system. We do not accept CVs alone for this role. Please upload a personal statement with a maximum of 1500 words to the ‘Additional Documents’ section of the form, ensuring you address the following technical requirements and competencies in your personal statement. Word or PDF format preferred and do not include any photographs or images.
 
The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA competency framework.

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. 

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. 

In addition to a good salary package, we offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.