Asana Service and Reporting Manager

Organisation: Greater London Authority

Job title: Asana Service and Reporting Manager

Salary: £64,690                                                

Grade: 10

Contract type: 2-year fixed term

Reference:3103

Team:Strategic Programmes, Corporate Performance & Governance                                     

Directorate: Chief Finance Officer’s

Interview date: 18 February

Location: Union Street/Hybrid 

Application closing date: Thursday 29 January 2026 at 23:59

Chief Finance Officer’s Directorate

Supports the Mayor’s Office and wider GLA on a variety of different aspects: from managing daily financial decisions to setting long-term objectives; budget setting; and observing and recognising projects and opportunities in the market that may be worthy of development or investment. 

About the team and role

Do you thrive on turning complex programmes into clear, actionable insights? Are you excited by the idea of shaping how London delivers its most ambitious programmes? If so, this is your chance to make a real difference.

We’re looking for a Service and Reporting Manager to lead the day-to-day delivery of the GLA’s centralised project and portfolio management tool — Asana. This role is at the heart of ensuring Mayoral Delivery Programmes run seamlessly, from inception through to impact reporting. You’ll be the go-to expert for onboarding teams, configuring systems, and supporting the production of high-quality reporting that informs senior leaders and the Mayor’s Office.

What you’ll do

Drive portfolio oversight: Use Asana to monitor strategic alignment and ensure projects deliver on London’s priorities

Champion collaboration: Build strong relationships across the GLA and with external stakeholders, ensuring teams get the most from the tool

Deliver impactful reporting: Configure Asana and Power BI outputs into digestible insights for committees, boards, and senior leaders

Set the standards: Define and maintain project management frameworks, ensuring data quality and governance excellence

Empower users: Lead onboarding, training, and support, creating a network of Asana champions across the organisation

What we’re looking for

Proven experience in programme and project management methodologies, tools, and systems

Strong stakeholder management and negotiation skills, with the ability to balance competing priorities

Experience delivering projects using Agile approaches

Analytical skills to turn data into compelling stories and transparent reporting

A collaborative, strategic thinker who thrives on planning, organising, and influencing at all levels.

Why join us?

This is more than a technical role — it’s about shaping how London delivers for its communities. You’ll be part of a team that values diversity, inclusivity, and innovation, with the flexibility to work in a way that suits you.

Apply today and help us transform how London delivers its future.

The GLA Competency Framework Guidelines further detailing each competency and the different level indicators can be found here: GLA Competency Framework

How to apply

If you would like to apply for the role you will need to submit the following:

Up to date CV

Personal statement with a maximum of 1500 words. Please ensure you address how you demonstrate the essential criteria outlined above in the advert.

Please ensure your CV and Personal Statement have a maximum file size of 1.5MB each and upload your Personal Statement to the ‘CV and Cover Letters’ section’ of the form, ensuring you address the technical requirements and competencies in your Personal Statement.

Word or PDF format preferred and do not include any photographs or images. Please ensure your CV and Personal Statement are saved with the job reference number as part of the naming convention (E.g., “CV – applicant name - 012345)

As part of GLA’s continuing commitment to be an inclusive and equal opportunity employer we will be removing personal identifiable information from CVs and Personal Statements that could cause discrimination. 

We may close this advert early if we receive a high volume of suitable applications.

If you have questions about the role

If you wish to talk to someone about the role, the hiring manager Michelle Wells would be happy to speak to you. Please contact them at michelle.wells@London.gov.uk

If you have any questions about the recruitment process, contact the glaopdcrecruitment@tfl.gov.uk who support the GLA with recruitment.

Is this role eligible for sponsorship?

This role DOES NOT meet the criteria for sponsorship for external candidates. It may meet the criteria for sponsorship for some internal candidates, in limited circumstances. Please contact the hiring manager if you wish to discuss this further.

Assessment process

Once you have submitted an application, your details will be reviewed by a panel.

If shortlisted, you’ll be invited to an interview/assessment.

The interview/assessment date is: Wednesday 18 February 2026

Equality, diversity and inclusion

London's diversity is its biggest asset, and we strive to ensure our workforce reflects London's diversity at all levels. We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith or disability.

We particularly encourage applications from Black, Asian and Minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce.

We are committed to being an inclusive employer and we are happy to consider flexible working arrangements. We would welcome applications from candidates who are seeking part time work as this role is open to job share. 

Please note we are a Disability Confident Employer so for candidates who wish to be considered under the scheme and meet the essential criteria, they will automatically be invited to interview. Please note, should you require any adjustments through the process, we will accommodate as much as possible. Please contact the recruitment team for further information if required.

Benefits

GLA staff are hybrid working up to 3 days a week in our offices and remotely depending on their role. As part of this, you will need to split your time between home working and coming into the office.

In addition to a good salary package, you will be paid every four weeks, providing frequent salary payments. We also offer an attractive range of benefits including 30 days’ annual leave, interest free season ticket loan, interest free bicycle loan and a career average pension scheme.

Additional Information

Please note, all candidates will need to confirm that the information provided in this application form is true and correct. Should a candidate deliberately give false information, including the use of AI software, they understand that this would disqualify them from consideration.

More Support

If you have a disability which makes submitting an online application form difficult, please contact resourcingteam@london.gov.uk.