Production Scheduler

Job title: Production Scheduler

Salary: Circa £40,592 to £45,000 depending on skills, knowledge and experience
Grade: ADC0

Contract type: LU

Reference: 3840

Contract details: Permanent

Location: Acton / West Kensington

Application closing date: 11 March 2026 at 23:59

All offers of employment are subject to satisfactory right‑to‑work checks.  Candidates must be able to demonstrate their right to work in the UK.  At the present time TfL is unable to offer visa sponsorship for this role.  

Overview of project/role

Assisting in the development of weekly Production Schedules for each delivery area ensuring that customers' material requirements, workload and stores paperwork are prepared, controlled and adhered to in conjunction with Production Managers, Chargehands and the Delivery Manager. Working with cross-functional teams, provide support in coordinating operational activities. Support manufacturing teams in setting up workshops.

Key Accountabilities

• Coordination with operations team on clearing parked invoices on SAP for timely payment to suppliers
• Providing support to operations team on setting up meetings and workshops for effective governance setup
• Coordinating schedules for various operational activities for effective manufacturing support processes
• Coordination activities in manufacturing for cross-functional collaboration to assure teams have timely, correct and updated information to make decision and drive accountability
• Produce performance reports and updates in MS Word or Excel, based on information supplied by Production, Planning and Delivery Managers and ensure all stakeholders have relevant information required for progress meetings
• Co-ordinate and respond to incoming customer inquiries within specified area relating to the Workshop's operations, liaising personally with routine correspondence and referring specialist inquiries to the Production and Delivery Manager
• Input data from operational time sheets onto the SAP Manufacturing System accurately and in a timely manner whilst maintaining a comprehensive filing system to ensure data is accessible if required at a later date for reference purposes
• Administration support to the SAP Manufacturing System by raising of Sales Orders and Production Work Orders and day to day updating of relevant delivery information
• Print production documents such as Pick lists, Travelers & associated documents from SAP Production Control System
• Update Visualization boards in readiness of daily visualization meeting for the Management Team to discuss and review performance against schedule
• Monitor customer stock levels ensuring that they are maintained to minimize the occurrence of nil stocks which would impact on train availability
• Download and manipulate Customer Order book data from the SAP Manufacturing System & produce MS Excel spread sheets used in management reports
• Movement and distribution of work, physically tracing and loading of all work bank items to enable smooth delivery

Skills, Knowledge & Experience

Skills

• Strong communication, liaison and interpersonal skills
• Excellent planning and organisation skills coupled with the ability to multi-task
• Excellent interpersonal and communication skills
• Good numerical reasoning skills
• Self–motivated and willing to learn
• Time management skills

Knowledge

• Competent IT skills - Good knowledge and practical application of MS Office e.g. Word, Excel and Outlook (Essential)
• Microsoft Project (Desirable)
• Detailed knowledge of the SAP system particularly SAP Manufacturing Solution (raising of Sales Orders and Production Works Orders), Timesheet entries and printing of production paperwork (Essential)
• Basic awareness of Health and Safety in a production environment (Essential)
• Continuous Improvement – Lean manufacturing (Essential)

Experience

• Proven experience of planning, organisational skills and attention to detail (Essential)
• Experience of working under pressure and dealing with competing demands (Essential)
• Experience of conducting research and summarising information from different and conflicting sources (Essential)
• Coordination and collaboration with different functions within manufacturing (Essential)

Application Process 

• Please apply using your CV only
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV
• PDF format preferred and do not include any photographs or images

Equality, diversity and inclusion

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.
  
Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:

• Final salary pension scheme 
• Free travel for you on the TfL network 
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home
• 29 days annual leave plus public and bank holidays
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
• Tax-efficient cycle-to-work programme
• Retail, health, leisure and travel offers 
• Discounted Eurostar travel

Vetting Process

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.