Assistant Commercial Manager

Job title: Assistant Commercial Manager (SF841) x2

Salary: £40,000 to £45,000
Grade: Band 2

Contract type: TfL  Reference: (SF841)

Contract details: Permanent      

Location*: London (Victoria Station House)

Application closing date: 09/03/2025 at 23:59

Sponsorship – if you want to appeal to overseas candidates, via the sponsorship route, please use this sentence: ““UK Skilled Worker Visa Sponsorship available, more information on the process can be discussed during the application process”

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.

Job Overview

Place’s for London are TfL's property company and we have big plans for the capital!

With over 5,500 acres of land across the capital, TfL is one of London's largest landowners. As Places for London, TfL's property company, it is our mission to untap the potential of that land to improve existing properties and build new ones to meet the growing needs of our city. Within Place’s for London, The Asset Management Team has an opportunity for an assistant commercial manager to support across a range of Portfolios; providing pre and post-contract commercial requirements.

Asset Management has a portfolio of over 2000 assets that need to be maintained, refurbished and retro fitted. You will work with the Property Managers and Project Managers within the Arches, Retail, Offices, Car Parks and Landlord Portfolios, working with the Delivery team on specific Project Delivery from feasibility to construction. 

The Assistant Commercial Manager will support primarily the Commercial Managers to help support the Project Manager with all Commercial needs, particularly; procurement activities,  periodic cost reporting, finance approval processes, contract management and support with budget setting.

Key Accountabilities

• Manage Pipeline for Asset Management Delivery
• Manage Data Quality in SAP (Contract expiry Dates, savings forms, pipeline forms etc.)
• Support in assisting with Project Estimates/Budget setting; check to ensure summaries have comprehensive cost, time, and resource documentation.
• Support the Commercial Manager with Procurement Activities, Setting up Tender documentation, writing procurement strategies
• Lead on small Tenders; undertaking query responses and any addendum issues, undertake cost analysis and complete sourcing justifications/Contract Award Recommendations, completing and getting the Contracts Executed
• Support in larger tenders and over threshold tenders with the Commercial Manager
• Support with Contract administration incl; valuations, compensation events, reviewing quotes, early warnings and variations.   
• Support with cost reports across portfolios, ensuring accurate actual costs, cost of work done and forecasts, reflect the project programme
• Ensure that all Approved Projects are managed in accordance with Governance
• provide support to Commercial Managers in assisting Building surveyors and Project Managers on day-to-day activities on projects
• Ensure that all Approved Projects are reported to Finance
• Provide pre-contract commercial support to the Asset Management team including establishing client’s requirements and undertaking feasibility studies to help support in establishing budgets
• provide support to commercial managers on benchmarking and estimating; continuing to revise estimates throughout the design process
• Undertake cost exercises to support the design team and Project Managers
• Value Engineering exercises
• Ensure all Governance Requirements are met
• Working with SAP

Knowledge

The Assistant Commercial Manager should:

• Have knowledge of cost management activities, Cost reporting, Change Control and be able to apply them on projects
• Be familiar with commercial management and commercial compliance
• Be familiar with risk management and estimating and cost planning processes and techniques (Desired)
• Be familiar with Public Procurement and has experience working in the public sector. (Desired)
• Be familiar with related project controls, planning and programme management, construction and engineering technology, value engineering, health, safety, quality, and environmental management. Educated to degree level, or equivalent.
• Hold a recognised commercial or cost management qualification and/or is a member of a relevant professional body, or working towards a professional qualification, ideally RICS or is qualified by recognised length of service delivering a commercial management role.
• Hold a higher educational qualification in an Engineering/Cost discipline or equivalent or recognised length of service.

Skills

• Good level of numeracy and data analysis skills.
• Excellent communication skills.

Core Competencies

• Influencing and communicating – a clear and articulate

         communicator, able to persuade others using simple techniques and

         to challenge in a constructive manner

• Planning & Organising – uses available resources to plan the

         commercial activities well in advance, flagging risks to delivery and

         taking appropriate action to deliver to plans and milestones.

• Problem Solving and decision making – uses a range of

         information and multiple analytical and problem solving techniques to

         determine the root causes of problems and to understand the wider

         impact of options. Generates and evaluates options and solutions to

         ensure balanced decisions.

• Results Focus – demonstrates a ‘can do’ attitude to performance

         and puts drive and energy into achieving results; sets challenging

         performance standards and takes action to exceed goals and

         expectations and to continually improve performance

• Customer Service Orientation – understands customer needs and

         This role profile takes account of the primary factors but recognises there may be a number

         of items required to fulfil the role, but which are not required to be detailed.

Experience

• Background in Quantity Surveying
• Has some experience in project cost management systems and

         controls within the Construction/Engineering Industry.

• Experience within the rail industry desired, but not necessary
• Experience of Public Sector Procurement  desired, but not necessary
• Experience of SAP or similar enterprise systems desired.
• Comprehensive experience of Excel.

Application Process

• Please apply using your CV and a two-page covering letter
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter
• PDF format preferred and do not include any photographs or images

The closing date for applications is Sunday the 9th of March 2025 at 23:59

Interviews will take place 20th & 21st of March

Equality and Diversity

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Benefits

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow.  Rewards vary according to the level of role but mostly include the below:
 

Final salary pension scheme 
Free travel for you on the TfL network 
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays 
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional) 
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers 
Discounted Eurostar travel
 
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.