PMO Administrator - Value Management

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Key Information

Job title: PMO Administrator - Value Management 

Salary: Circa £40,000 - Depending on Skills, Knowlegde and Experience                                           

Grade: Band 2

Contract type:  TfL                        Reference: 1310                                          

Contract details: Permanent         Location: Endeavour Square with hybrid Working 

Application closing date: Wednesday 11th June @ 23:59

We may close this advert early if we recieve a high volume of suitable applications 

Overview of project/role

As a Programme Management Office (PMO) Administrator you will support the PMO and Delivery Hub’s Value, Systems and Governance work across the PMO and TfL’s capital delivery portfolio.

You will be involved in the planning, liaison, coordination, administration, and communication activities to support the effective management of PMO and Delivery Hub improvement initiatives and programmes. You will manage the gathering of qualitative knowledge from within TfL, and across wider government and private capital delivery portfolios.

Key Accountabilities 

• Support the ongoing development, administration and maintenance of the value and knowledge systems with SharePoint, powerpoint and M/S Excel expertise.
• Support the organisation and administration of regular Knowledge Management Project Management Community (PMC) workshops, Community of Practice (VCoP) events, training and communications campaigns.
• Manage the VCI the team mailbox and team workload through kanban/agile workboard.
• Manage VCI Value and Lessons Learned document library and knowledge portal, ensuring correct naming convention, version etc. for easy information retrieval.
• Generate value, lessons learned and best practice case studies for dissemination across TfL and support Quality Control of Lesson Learned submissions
• Work with stakeholders to maintain a TfL wide (Capital focus) Improvements tracker.
• Contribute to the improvement of the suite of Whole Life Value, Knowledge Management and Benchmarking products, tools and templates for use by VCI, PMO/PMU’s, and Delivery communities.

Skills, Knowledge & Experience

Skills

• Excellent organisation skills to manage a multiple streams of work in support of delivery of high risk, value and complex project and programmes.
• Ability to use Microsoft Office including Word, Excel, Outlook, and PowerPoint to intermediate level (e.g. tables, , pivot tables, presentations, etc).
• Stakeholder Management
• Organisation & Planning
• Information Management & Reporting

Knowledge

• Knowledge and understanding of capital projects and programmes with an understanding of how disciplines and programme controls supports a high functioning environment. 
• Ability to use Microsoft Office including Word, Excel, Outlook, and PowerPoint to intermediate level (e.g. tables, track changes, pivot tables, presentations, etc).
• Ability to provide support in meetings including preparing supporting papers.
• Knowledge of reporting structures and data analysis techniques.
• Good knowledge of Project and Programme Management Systems and Tools.

Experience 

• Experience of dealing with a range of stakeholders at all levels across the organisation.
• Experience of Data Entry and Data Maintenance working to tight deadlines.
• Experience in effective communication strategies, managing stakeholder demands communicating effectively, both orally and in writing.
•  Experience of creating, adapting and monitoring process in major projects and experience of implementing tools to support changes (Desirable)

Application Process

• Please apply using your CV and a two-page covering letter
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV and cover letter
• PDF format preferred and do not include any photographs or images

Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. 
 
Benefits  
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
 
Final salary pension scheme 
Free travel for you on the TfL network 
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays 
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional) 
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers 
Discounted Eurostar travel
 
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements.