Procurement Operations Officer

Job title: Procurement Operations Officer
Salary: c.£40,000
Grade: Band 2
Contract type: TfL
Reference: 5605
Team: BSF S2P Operations
Contract details: Permanent
Location: Palestra, Endeavour Sq, Hybrid

Application closing date: Sunday 11th October @23.59

Please Note: We reserve the right to close this vacancy early should we receive a high volume of applications; therefore, we encourage interested candidates to apply as soon as possible.

All offers of employment are subject to satisfactory right‑to‑work checks.  Candidates must be able to demonstrate their right to work in the UK.  At the present time TfL is unable to offer visa sponsorship for this role.   

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.  

Overview of Role

To provide a professional and compliant service to customers within Transport for London (TfL), driving best value, compliance and giving support and guidance to the business in relation to Source to Order (S2O) systems, financial & procurement issues / procedures, procurement legislation and achieving value for money with all transactions. 

The role will operate in one of the following teams: 

• Procurement Fleet Materials - source materials to satisfy material demand for LU Fleet
• Procurement Infrastructure Materials - source materials to satisfy material demand for LU Infrastructure (including Signals & Track, Lifts & Escalators, Powers & Cooling, and Stations)
• Procurement Project Materials - source materials to satisfy material demand for LU Maintenance Projects
• Indirect Procurement (excluding Capital) - approve, assure and process SAP Ariba requisitions for non-Capital Projects (CAPEX) in TfL/GLA; process and source work orders for purchasing IT goods and services in Remedy
• Indirect Procurement (Capital) - approve, assure & process SAP Ariba requisitions for TfL/GLA Capital Projects (CAPEX)

Key Accountabilities

• Utilise knowledge in Source to Order systems, processes, and procedures to drive best value and ensure Financial, Procurement, Commercial and Legislative compliance for £3.5b annual spend for the TfL and GLA; apply the assurance process for all transactions over £125K for both direct and indirect sourcing

• Provide high standards, levels of customers service and helping to ensure that business plan targets are achieved
• Working with the Procurement Operations Manager deliver short- and long-term demand of material requisitions, maximising the savings potential
• Resolve technical and procedural compliance issues and, working with Capability Leads, provide advice, support, and guidance to the business (at all levels) in relation to Source to Order systems, Financial, Commercial & Procurement issues / procedures, Procurement Legislation and achieving value for money 

Skills, Knowledge & Experience

• Skilled in using a Procurement / Finance related source to order system preferably SAP Ariba Sourcing to Contract; SAP Ariba Guided Buying and SAP R3 Materials Management
• Good customer service skills in line with BSF principles and SLAs
• Good verbal and written communication skills to effectively communicate with others about procedural problems with team members and the wider Source to Pay and BSF team
• Ability to check and accurately collate complex documents, where attention to detail is crucial
• Experience in public sector procurement, and be able to demonstrate knowledge of legislative requirements and applying these to day-to-day procurement activities and documentation

Knowledge

• Knowledge of public sector procurement regulations, TfL procurement procedures and procurement best practice in general
• Sound commercial judgment and knowledge of procurement best practice
• Good working knowledge of UK procurement legislation
• An understanding of financial matters

Experience

• Experience in contract / purchase order management and proven experience in using source to order systems and processes
• Experience of procurement and public sector procurement processes preferably source to order
• Experience of materials management procedures and processes
• Experience and ability to check and accurately collate complex documents, where attention to detail is crucial

Application Process    

• Please apply using your CV only 

• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV 

• PDF format preferred and do not include any photographs or images 

Equality, diversity and inclusion 

We are committed to equality, diversity and inclusion and aim to reflect the diverse communities we serve. We believe that a diverse workforce enables us to deliver better services and outcomes. Our goal is to make our recruitment as inclusive as possible. As a Disability Confident Leader, we actively encourage applications from disabled people. As part of the Disability Confident scheme, we aim to offer an assessment or interview to candidates who apply via the scheme where the minimum essential criteria for skills, knowledge and experience has been met. In some circumstances, it may not be practical to offer an interview or assessment to every candidate who applies through the scheme and meet the minimum essential criteria; in these situations, we select candidates who best meet the minimum criteria for the job rather than interviewing all who meet them. 

Across all recruitment activity, we recognise that selection methods may vary depending on the nature and scale of the campaign and will be applied fairly, consistently and proportionately in line with our Disability Confident commitments.    

Benefits  

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below: 
 

• Final salary pension scheme  
• Free travel for you on the TfL network  
• Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home 
• 30 days annual leave plus public and bank holidays 
• TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow 
• Private healthcare discounted scheme Tax-efficient cycle-to-work programme 
  Retail, health, leisure and travel offers 
• Discounted Eurostar travel 

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice. 

Vetting Process 

At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (https://tfl.gov.uk/corporate/careers/our-vetting-process) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application, but we’ll always treat you with transparency, respect, and clear communication throughout.