Depot Facilities Manager

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Key Information

Job title: Depot Facilities Manager

Salary: Circa £45000                                        

Grade: Band 2

Contract type: TfL, Perm                              

Reference: 1429  

Location: Croydon with hybrid working

Application closing date: Wednesday 11th June @ 23:59.  

Hybrid working within this role enables up to a balance of 50 per cent of time split between onsite and home working over a 4-week period (at Managers discretion and work demand permitting). Hybrid working arrangements can evolve subject to business requirements. 

This role requires on-call working at a frequency of 1 week in 4 (can evolve subject to business requirements).

Overview of project/role
To manage the operation of the London Trams depot premises (facilities) and the outsourced 1FM Facilities Contract / Agreement including all 1FM sub-contractors. Ensure that facilities, plant and depot equipment are managed in such a way as to facilitate the safe and efficient running of the depot to support the business needs. Ensure that the depot management strategies are aligned with the overall business objectives and that contractual performance obligations are met through the fair, reasonable and consistent application of contractual terms – This will include managing, maintaining and updating of the depot asset register.
Work closely with staff at all levels in London Trams and its partner organisations and develop open and honest relationships with London Trams partners, suppliers and stakeholders to facilitate cooperation, teamwork and efficiency at all levels. Line Manager responsibility to the London Trams Plant Technician (direct report).
Required to be flexible in terms of working hours as some of the tasks will be undertaken out of office hours.

Key Accountabilities 
•    Managing the 1FM Facilities contractor and external plant & equipment maintainers to establish maintenance strategies and performance targets to ensure that the depot facility assets are made available in a safe and operable condition for service each day.
•    Ensuring that the Depot site (Main Depot, Tramlink House & surrounding site) is maintained, serviced and supplied to appropriate standards for the health, safety and welfare of staff.
•    Co-ordinate the day-to-day management of facilities maintenance and supply contracts ensuring that contractual obligations are met (key performance indicators) and services are delivered in line with cost, quality and time constraints.
•    Ensuring that arrangements are in place for the condition monitoring of the depot plant assets, ensuring identification of faults and adverse performance trends are captured to support changes to preventative and reactive maintenance strategies.
•    Work with the Fleet & Depot Manager to monitor London Trams depot facilities budgets ensuring that financial targets are within budget and that expenditure is properly forecast, authorised and recorded.
•    Ensure the maintenance of the depot buildings, plant and equipment is undertaken in a safe, economic and sustainable manner in accordance with statutory requirements, company policies and procedures. Ensure that all contractors undertaking maintenance activities on site are managed in accordance with the requirements of the London Trams Integrated Management System.
•    Responsible for the use where appropriate of SAP, Maximo and Concept Evolution to assist in the efficient management of depot plant equipment and facilities spares.
•    Manage the workflow and performance of the Plant Technician (Band 2) to meet the operational needs of the business.

Skills, Knowledge & Experience 
Skills
•    Ability to evaluate and assess performance data and to identify trends.
•    Interpersonal and organisational skills.
•    Planning skills. 
•    Ability to build and maintain a positive relationship with key internal and external customers and stakeholders.
•    Ability to be flexible to working arrangements.
•    Able to prioritise own workload without the need for day-to-day direction to meet daily operational challenges.
•    Excellent communication skills - both orally and written.
•    Ability to work as a part of a small highly focused team.
Knowledge
•    Knowledge of The Railways and Other Guided Transport Systems Safety Regulations (ROGS) and their application to the tramway.
•    Knowledge of the principles of tramway / railway safety.
•    Knowledge of asset management principles and depot facilities maintenance.
•    Understanding of basic electrical and mechanical engineering principles.
•    Knowledge of relevant maintenance processes and systems in the railway environment.
•    Knowledge of Plant systems such as lifting equipment, vehicle washes, shutter doors, compressor equipment, electrical equipment and installation, pneumatic equipment.
Experience 
•    Experience in the line of maintenance management within a light rail depot and managing maintenance facilities.
•    Experience in asset management - electrical, mechanical, structural.
•    Experienced in managing small teams of staff.
•    Experience and knowledge of the requirements of London Trams policies and procedures.
•    Developed understanding in the use of SAP e-procurement, Maximo, Concept Evolution and Sharepoint / Document Manager.
•    Quality and Safety management/assurance experience gained in an engineering/maintenance environment.

Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process 

Please apply using your CV (maximum two pages) and covering letter explaining why you are the right person for the role.

Think carefully about the skills, knowledge and experience in the advert and ensure this is covered / evidenced in your CV and cover letter. PDF format preferred and do not include any photographs or images.

The closing date for applications is Wednesday 11th June @ 23:59

 Benefits  
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow.  Rewards vary according to the level of role but mostly include the below:
 
Final salary pension scheme 
Free travel for you on the TfL network 
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays 
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional) 
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers 
Discounted Eurostar travel
 
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements. 

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.