Emerging Talent Coordinator

Job title: Emerging Talent Coordinator

Salary: Circa £30,000 + TfL Benefits
Grade: Band 1

Contract type: TfL    

Reference: 2628

Number of roles: 1 Contract details: Permanent & Fix term Contract 15 months Location: Palestra, London Application closing date: Friday 19th December

The Emerging Talent team design and deliver development programmes for Graduates, Apprentices, Interns, and Year-in-Industry students. This role is key to ensuring these programmes run smoothly and provide an excellent experience for participants.

You’ll support the team by managing logistics, coordinating onboarding, maintaining documentation, and helping deliver events. You’ll also be a point of contact for participants and stakeholders, ensuring clear communication and a positive experience.

Key Responsibilities:

• Coordinate logistics for programme delivery, including meeting spaces, resources, and storage.
• Manage onboarding for participants, working with teams across the organisation to meet deadlines.
• Events administration, for events such as inductions, careers fairs, programme workshops, and recruitment assessment centres.
• Managing team mailboxes & calendar, including sending communications to candidates & stakeholders, and responding to queries.
• Provide excellent customer service, ensuring participants feel supported and welcomed.
• Process payments and purchase orders for programme suppliers.
• Arrange access and resources for participants and suppliers (equipment, building passes, digital accounts).
• Maintain databases and ensure GDPR compliance.
• Improve processes, supporting the team in delivering efficient, high-quality programmes.
• Manage SharePoint sites and documentation for the team

Skills:

• Strong administration and data management skills.
• Excellent written and verbal communication, with attention to detail.
• Ability to organise, prioritise, and adapt to changing priorities.
• Empathetic and participant-focused approach.
• Proactive and able to take initiative.
• Confident using Microsoft Office, especially Excel and SharePoint

Knowledge:

• Understanding of data protection and information governance
• Awareness of diversity and inclusion best practice
• Familiarity with service level agreements and performance tracking

Experience:

• Providing administrative support in a busy team environment.
• Problem-solving and influencing stakeholders.
• Experience in HR or People functions (desirable).
• Improving processes and workflows.
• Managing confidential information with discretion.
• Handling high-volume inboxes (desirable).

Application Process:

• Please apply using your CV only
• Think carefully about the skills, knowledge and experience in the advert and cover this in your CV
• PDF format preferred and do not include any photographs or images
• We may close this advert early if we receive a high volume of suitable applications. 

Equality, diversity and inclusion:

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. 

Benefits:

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow.  Rewards vary according to the level of role but mostly include the below:

Final salary pension scheme 

Free travel for you on the TfL network 

Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket

30 days annual leave plus public and bank holidays 

TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow

Private healthcare discounted scheme (optional) 

Tax-efficient cycle-to-work programme

Retail, health, leisure and travel offers 

Discounted Eurostar travel

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements. 

We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.