Skills and Employment Coordinator

Title : Skills and Employment Coordinator 

Location: Palestra( Southwark)/Endeavour Square ( Stratford)/ Hybrid
Band: Band 1
Salary: £26-31k + TfL benefits 
Contract Type: Full-time, Permanent

Reports to: Skills and Employment Delivery Manager

Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.

Job Purpose: 

The Early Careers team sits within our Talent function in the Chief People Officer area.
The purpose of this role is to provide support to the Early Careers recruitment delivery team in delivering our annual intake of graduates, apprentices and interns (circa 300 per year). 

You’ll coordinate activity amongst the team- whether that’s engaging with candidates for our roles at events, assessment centres or supporting them during the onboarding process; or supporting team members and wider business colleagues in delivering our recruitment activity and data.

We’re looking for individuals with a passion for supporting those into our graduate, apprentice and intern opportunities who can pay attention to detail and want to improve processes involved in our annual cycle.

This role also includes responsibility for communications with our diverse internal and external stakeholders through mailbox management and co-ordinating activities to high standard ensuring a positive experience for all involved.

Important information

Attending and supporting assessment centres and events is a significant element of this role. Assessment centres take place between November and June, currently at Endeavour Square but this may vary. Flexibility is crucial to the success of this role and  the Team Coordinator is expected to attend assessment centres  (up to 3 times a week during peak periods) from 8am start- 4pm.  Events to support our attraction require travel throughout London including school assemblies and university campus events which may take place in the evening.

 
We support our colleagues’ wellbeing in offering flexibility, time off in lieu may be available during peak periods when agreed in advance. We ask that you consider these requirements when applying.

Key Accountabilities :

• Supporting Delivery Advisors and Managers with end-to-end delivery of Early Careers recruitment  
• Administration support of large-scale events or activities such as corporate inductions, multiple careers events and recruitment assessment centres
• Coordinate candidate onboarding.
• Management of mailboxes for participants on programmes, enquiries about our wider TfL programmes
• Support in the management of databases and executing compliance of general data protection regulation (GDPR)
• Provide excellent communication and customer service ensuring all candidates feel welcomed and supported in every interaction
• Generate payment and purchase orders on behalf of TfL to suppliers
• Processing programme participant and third-party suppliers with equipment / building access  / digital user account access
• Support the implementation of process improvements identified in delivery of cyclical programmes
• Manage logistics of Early Careers delivery spaces, refreshments, resources and storage
• Supporting wider Early Careers and Talent teams for large scale events and initiatives

Skills, Knowledge and Experience.

What we are looking for (D=Desirable, E= Essential)

Skills

• Data entry and maintenance, record and analyse information accurately (E)
• Communication skills; written, verbal and numerical with a strong attention to detail (E)
• Ability to organise, plan and prioritise, adapt to changes, remaining flexible to changing priorities (El)
• Empathetic and non-judgmental approach to work (E)
• Committed to working with the diverse needs of candidates (E)
• Proactive and takes initiative in every aspect of their work (E)
• Strong proficiency with Microsoft Office applications, including Excel (E)

Knowledge

• Understanding of the full recruitment cycle (E)
• Knowledge of information governance, General Data Protection Regulation (GDPR) (D)
• Knowledge of diversity and inclusion best practice (D)
• Knowledge of how to deliver against service level agreements and tracking performance (D)

Experience

• Working to multiple priorities (E)
• Problem solving and influencing key stakeholders (E)
• Previous work in HR/ People departments and/or systems (D)
•  Continuously improving tasks and processes (E)
• Experience of liaising with a range of internal and external stakeholders (E)
• Working with confidential information in discrete manner with high attention to detail (D)
• Early Careers Recruitment processes (D)

Equality, diversity, and inclusion

We are committed to equality, diversity, and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair.

Application Process

Please apply using your 2 -page CV.

Think carefully about the skills, knowledge and experience in the advert and cover this in your CV. PDF format preferred and do not include any photographs or images

The closing date for applications is Tuesday 24th March 2026 @ 23:59

Interview will be held from, the w/c 13th April 2026. 

All offers of employment are subject to satisfactory right‑to‑work checks. Candidates must be able to demonstrate their right to work in the UK.  At the present time TfL is unable to offer visa sponsorship for this role.   

Vetting Process

https://tfl.gov.uk/corporate/careers/our-vetting-process
At Transport for London, safety, trust and fairness sit at the heart of how we recruit. Our Vetting Charter (link here) explains the checks we carry out before you join us, helping ensure we create a safe, inclusive and reliable network for everyone who depends on our services. We simply ask that the information you provide is honest and accurate so we can progress your application smoothly. If something doesn’t match or can’t be verified, we may not be able to move forward with your application but we’ll always treat you with transparency, respect and clear communication throughout. 

Enhanced DBS

Our work in the skills and employment team requires enhanced DBS checks.